Below are 3 links to Detachment #1122 Bylaws adopted in the 17 Jan 2004
General Meeting. These are all the same Bylaws, just saved in different versions
of Word to accommodate your operating systems. The final copy has 20 pages front
to back.
Here's the same Bylaws (below) saved as a webpage and
displayed (page numbering is gone)...
San Jose
Detachment #1122
Marine Corps League
Region 5 - Department of
California
BYLAWS
TABLE OF CONTENTS
ARTICLE I: Name, Purpose and
Resolve...............................................
ARTICLE II:
Membership........................................................................
ARTICLE III:
Officers..............................................................................
ARTICLE IV: Election of
Officers.......................................................
ARTICLE V: Resignation, Death, or Impeachment
of Officers..........
ARTICLE VI:
Meetings.........................................................................
ARTICLE VII:
Committees...................................................................
ARTICLE VIII: Fiscal and
Financial.....................................................
ARTICLE IX:
Uniforms.........................................................................
ARTICLE X:
Amendments....................................................................
SECTION 1: The name of this Detachment shall be The
San Jose Detachment #1122
of the Marine Corps League.
This Detachment is affiliated with, and has been chartered by the national
organization of the Marine Corps League. The National charter was issued on
December 17, 2002, and presented to the officers and members of the Detachment
by the National Adjutant and Paymaster, Meg Thoburn and the National
Commandant of the Marine Corps League John P. Tuohy.
These bylaws are to conform to the bylaws, administrative
procedures, regulations and policies issued by the National and Department
organizations.
SECTION
2: The
purpose of this Detachment shall be:
A. To preserve the
traditions and to promote the interests of the United States Marine Corps;
B. To band those
who are now serving in the United States Marine Corps and those who have been
honorably discharged from that service together in fellowship that they may
effectively promote the ideals of American freedom and democracy;
C. To fit its members
for duties of citizenship and to encourage them to serve ably as citizens as
they have served the Nation under arms;
D. To hold sacred the
history and memory of the men who have given their lives to the Nation;
E. To foster love
for the principles which they have supported by blood and valor since the
founding of the republic;
F. To maintain
true allegiance to American institutions;
G. To create a bond of
comradeship between those in the service and those who have returned to
civilian life;
H. To aid voluntarily
and to render assistance to all Marines, former Marines, and FMF Corpsmen, as
well as to their families, their widows and their orphans;
I. To
perpetuate the history of the United States Marine Corps, and by fitting acts,
to observe the anniversaries of historical occasions of particular interest to
Marines;
In addition to the above purposes expressed in the National
Charter, the following non-inclusive purposes are set forth for this
Detachment.
J. To
promote and support the United States Marine Corps, the United States Marine
Corps Reserve, local/regional/national charitable and community service
activities that are appropriate and within the purview of Detachment
capability, activities that encourage and enhance the responsible development
of youth, and the promulgation of responsible citizenship and patriotism.
These activities may include "Toys for Tots," "Devil Pups," "Young Marines,"
“V.A. Volunteer Services," parades, color guards and/or other programs deemed
appropriate by the Detachment.
SECTION
3: The
resolve of this Detachment shall be:
A.
This Detachment is organized for non-profit purposes. Individual members may
not derive profit from any Detachment activity or program. However, this does
not prohibit the Detachment from hiring a member or other person on a
commercial basis to provide services to the detachment when the best interests
of the Detachment or its programs will be best served thereby.
B. The property of
the Detachment is dedicated to the purposes of this veteran’s organization and
no part of the net income or assets of this Detachment shall ever inure to the
benefit of any director, officer, or member thereof, or to the benefit of any
private persons.
C. Upon dissolution or
winding up of the Detachment, its assets remaining after payment, or provision
for payment, of all its debts and liabilities shall distributed to the Marine
Corps League, Department of California, and the Marine Corps League, National
Headquarters, as provided for in Department and National bylaws.
SECTION
1:
Eligible for:
A.
Detachment #1122 expresses as its policy that membership may not be denied on
the basis of race, religion, sex, creed, or national origin;
B. REGULAR
MEMBERSHIP: Only persons who are serving, or who have served honorably in
the United States Marine Corps, or United States Navy personnel attached to
the Marine Corps, for a period of not less than ninety (90) days, and persons
who are serving or have served in the United States Marine Corps Reserve and
have earned no less than ninety (90) Reserve Retirement Credit Points shall be
eligible for regular membership in the Marine Corps League. Proof of honorable
service in the United States Marine Corps or United States Marine Corps
Reserve is required in the form of Honorable Discharge, DD-214, active/reserve
I.D., or other documentation that substantiates proof of service as a United
States Marine or FMF Corpsman.
C.
ASSOCIATE MEMBERSHIP: Those individuals not qualified for regular membership in
the Marine Corps League, or Marine Corps League Auxiliary (if and when such a
detachment organization does or shall exist), who espouse the principles and
purposes of the Marine Corps League as contained in its Congressional Charter,
may upon application to the Detachment be accepted for associate membership in
the Marine Corps League and Detachment #1122. If the applicant for associate
membership has served with another service branch, he/she shall have served
under honorable conditions. Proof of such service may be required. Associate
members, upon acceptance, will pay dues in the same amounts as prescribed for
regular members, including initiation fees. A membership pin and membership
card similar to the design and style of the approved regular membership pin
and membership card, indicating "Associate Member" will be issued by National
Headquarters. Uniform and cover, including ornamental device/emblems and
lettering will be established by the National Uniform committee, and will be
enforced by the Detachment. An associate member shall be entitled to all the
rights, privileges and benefits of a regular member, except as provided
herein. Such member may not vote nor hold elective office (specifically
Commandant, Sr. Vice Commandant, Jr. Vice Commandant, Judge Advocate) within
the Detachment, nor any elected or staff offices at Department or National
level. An associate member in the Detachment may hold staff officer or
appointed positions, and may vote on the internal affairs of the Detachment or
on matters not affecting Marine Corps League policy. Associate members may not
vote on any membership application for regular membership.
D. HONORARY
MEMBERSHIP: An honorary membership may be issued, at the discretion of the
Detachment Commandant and/or the elected Board of Trustees (Officer Board) to
those persons who have been of extraordinary service to the Nation, to the
community, to the United States Marine Corps, and/or the Marine Corps League.
The honorary member will not be entitled to the rights, privileges and
benefits available to a regular or associate member. A suitable certificate
will be issued to honor the occasion. Payment of dues or initiation fees is
not required; however, such membership will not be entitled to the official
publications of the Marine Corps League. Membership card certificate will be
available from National Headquarters.
E. LIFE
MEMBERSHIP: Any member of the Marine Corps League in good standing may
become a Life Member upon proper payment of the required fee as set forth in
the National bylaws, Section 645, Paragraph b, following the procedures and
application process set forth therein. Detachment applicants for life member
status must have been a member of the Detachment, and in good standing, for a
minimum period of one (1) year.
F. DUAL
MEMBERSHIP: Any applicant who, at the time of application to Detachment
#1122, is also a member of another detachment, is eligible for
"Associate Member" status only in Detachment #1122, and must make the
existence of that membership in another detachment known at the time of
application for membership in Detachment #1122. Such member shall be a regular
member in the Detachment of such member's greatest tenure unless he/she makes
a signed written request for transfer (forms available) and is approved by the
two detachments.
SECTION
2:
MEMBERSHIP APPLICATION
Any person eligible for membership in the Marine Corps League
under the provisions of the National bylaws and Administrative Procedures of
the Marine Corps League may initiate application for membership by completing
a standard application form to include applicant's signature, and presenting
the application to a sponsoring member, or officer, of the Detachment with all
required dues and fees.
A. The standard
application form published by National and/or the Detachment shall include the
requirement for completion of standard identifying type of application, dates
of service and birth, address and phone, social security number, and other
administrative data as may be considered appropriate, a signature, and the
following printed certification for regular membership:
I hereby certify that I have
served on active duty as a Marine, or as a Reserve Marine for a period of 90 days (or 90 reserve
credit points), that the character of my service has been honorable, and if
discharged, I am in receipt of an honorable discharge or DD-214. By signature
on this application, I hereby agree to provide proof of honorable
discharge/service upon request.
General discharge under honorable conditions is acceptable.
The Detachment may require, under the same signature, evidence of commitment
to the principles of the Detachment and the Marine Corps league.
B. The application
form received by a member-sponsor, or officer, shall be turned in to the
Detachment officer designated to receive such applications, along with all
dues/fees, as soon as practicable, but not later than the next regularly
scheduled meeting of the Detachment #1122
C. It shall be the
responsibility of the Board of Trustees, otherwise known as the Officer Board
(Commandant, Sr. Vice Commandant, Jr. Vice Commandant, Judge Advocate, and Jr.
Past commandant), with consent of the Officer Staff (Adjutant, Paymaster,
Chaplain, and Sergeant-at-Arms), to determine the most effective means of
handling memberships, transmittals.
D. The acceptance of
applicants for membership in Detachment #1122 shall be the sole province of
the Board of Trustees (Officer Board), Officer Staff, and regular membership,
as set forth in article 5, Section 540, of the National bylaws.
E. In cases where
an applicant is rejected for membership, all monies received from the affected
applicant shall be returned to such applicant by the sponsoring member, or
Detachment officer.
F. By accepting
membership in Detachment #1122 an applicant agrees to subscribe to and be
bound by the provisions of National bylaws, Department bylaws, and the bylaws
of this Detachment. As practical, each new member of Detachment #1122 will be
provided with a copy of the bylaws of Detachment #1122, and will sign an
acknowledgment of receipt and an agreement to comply with these bylaws.
SECTION 3: MEMBERSHIP DUES AND FEES
Membership dues and fees will be as set by the National and/or
California Department and by such additional fees as set by this Detachment.
All such fees of this Detachment shall be subject to vote of the membership at
a regular business meeting before taking effect.
A. All members shall be
considered in good standing in the Detachment and the Marine Corps League,
except when:
(1) Required dues are
not paid and transmitted on or before membership expiration date as shown on
the member's membership card.
(2) A member is indebted
and in arrears to the Detachment, Department, or National Headquarters.
B. In all cases
involving transfer of a member of a Detachment, the losing Detachment
approving of the transfer shall also certify in writing that the transferring
member is in good standing.
C. A member shall be
identified as delinquent whenever the member's dues are not paid and
transmitted on or before membership expiration date as shown on the member's
membership card.
(1) Such member shall be
retained in the delinquent status for a maximum of one (1) year, during which
time the member may erase this status by making payment of all dues in arrears
and all dues current and provided that the member is not indebted to
Detachment #1122, the Department of California, or to National Headquarters.
(2) Should the affected
member remain in the delinquent status in excess of one (1) year (or such
other lesser time as may be determined by the Detachment officer board), such
a member shall be dropped from all membership rolls. The good standing status
of such member shall be restored only through the processing of a standard
application form as a new member, which shall include the initiation fees as
prescribed by the Detachment and National bylaws Article 6, Section 600, and
Administrative Procedures, Chapter 7, Section 700.
(3) No delinquent member
may be transferred.
D. No member shall be
deprived of any rights and privileges in the Marine Corps League or Detachment
#1122 except for non-payment of dues or other indebtedness, unless the member
shall first be charged, tried and found guilty in accordance with the
Provision of the National bylaws and Administrative Procedures dealing with
offences and penalties.
E. The right of
appeal under the Provisions of the National bylaws and Administrative
Procedures shall not be denied.
SECTION 1:
GOVERNING BODY
A. THE BOARD OF
TRUSTEES (which is also referred to as the OFFICER BOARD). The elected
officers of this Detachment shall be: Commandant, Senior Vice Commandant,
Junior Vice Commandant, and Judge Advocate. The immediate past Commandant
shall be the Junior Past Commandant. These five elected officers shall
comprise the Board of Trustees, also refereed to as the Officer
Board, or the Board of Directors of the Detachment. Regular members
only may hold these offices.
B. THE OFFICER
STAFF. Those elected officers shall elect or appoint an Adjutant,
Paymaster, Chaplain, Sergeant-at-Arms, and other such officers as needed to
effectively administer the business of the Detachment. Such officers comprise
the Officer Staff, and are expected to assist the Officer Board (Board
of Trustees) in decisions and administrative activities, and attend Officer
meetings. Regular members and/or associate members may hold these offices in
the Detachment. If, in view of the Officer Board, and a majority vote of the
membership at a regular meeting, it is deemed in the best interests of the
Detachment to elect rather than appoint any or all these officers. Section 1
(B) shall be so amended. However, these staff offices may still be held by
regular or associate members, unless this caveat should also be amended.
C. PROJECT STAFF.
The Board of Trustees (Officer Board) may appoint members (regular or
associate) to manage and lead specific projects and/or ongoing activities of
the Detachment. This includes such functions as "Toys for Tots," Marine Corps
Birthday, youth programs, newsletters, public relations and information,
supplies, events planning and coordination, photography, archives, color/honor
guards and parades and ceremonies, and other projects as required. Some
projects are "one-time" events, while others are ongoing.
SECTION
2: The
duties and responsibilities of the officer board, officer staff, and project
leaders will be as follows:
A. Commandant:
Direction and planning; administration of meetings; liaison, contacts and
community relations; swearing-in and installations.
B. Senior Vice
Commandant: Assistance to Commandant; finance and budgets; fund raising.
C. Junior Vice
Commandant: Membership recruiting and retention; meeting and event
planning; coordination and assistance on parades and ceremonies.
D. Judge Advocate:
Bylaws, counsel, and audit; liaison with National and department on policy;
adjudication of infractions and grievances within Detachment, Department and
National.
E. Junior Past
Commandant: Officer assistance and training; event planning assistance;
counsel regarding questions of tradition and history.
F. Adjutant:
Meeting/Decision; minutes and records; member personnel records;
correspondence and inquiry response.
G. Paymaster:
Accounting and bookkeeping; membership transmittals; controller of Detachment
funds; quarterly financial reports; assistance to Senior Vice Commandant on
finance and budget; taxes and licenses.
H. Chaplain:
Invocations; memorial services; membership assistance for death/illness;
Marine assistance during time of distress.
I.
Sergeant-at-Arms: Order meetings; meeting location preparation.
J.
Project leaders: The following represents on-going projects that the
Detachment may require. Other projects, with appropriate project leadership,
may be added as required. The following list serves as an example of
functions, and is not intended to be all inclusive or exclusive.
1. News Editor:
Responsible for the monthly publication of the Detachment newsletter, mailing
and distribution. May write or solicit articles from membership and/or outside
sources.
2.
Webmaster: Responsible for the maintenance of the Detachment
website
http://www.usmcleague.com
3. Color Guard Commander:
Responsible for training, appearance, and performance of color/honor guards at
parades and ceremonies, and other meetings and events.
4. Public Relations and
Information: Responsible for dissemination of information to the public,
press, and Marine Corps League publications. Serves as contact for information
on Detachment programs and activities.
5. Toys for Tots: Plans
and coordinates the annual collection and distribution of toys and donations.
Schedules members and other dignitaries for effective collection strategies.
6. Marine Corps Birthday:
Plans, coordinates, and schedules activities and programs involving members
and other Santa Clara County Marines for the annual birthday celebration.
7. Youth Programs:
Identifies relevant programs for support by Detachment, which includes but is
not limited to Young Marines, and Devil Pups.
8. Veteran Services and
Activities: Responsible for providing veteran service information to all
veterans, and supporting veteran activities that include but are not limited
to V.A.V.S., donations to veterans of needed items, POW/MIA issues.
9. Other: Other ongoing
Detachment projects, and/or other community service or Marine Corps support
projects will be assigned project leadership as those functions require.
SECTION 3: The Board of Trustees (Officer Board) of the Detachment
may temporarily or permanently change the designated responsibilities of the
elected and appointed officers from time to time, as the needs of the
Detachment require, and the capabilities of individuals dictates. The Board of
Trustees (Officer Board) of the Detachment may also add, delete, combine, or
otherwise modify the Project Leader's activities and responsibilities as
dictated by Detachment requirements.
SECTION l: Nominations of proposed officers shall be made
between 1 and 30 November of each calendar year. Nominations will be open at
the November General Meeting of members. Nominees must accept nomination prior
to their names being placed on the ballot. Nominations may be made subsequent
to the meeting, but in no case later than the close of the November General
Meeting.
SECTION
2:
Election of officers shall be held at the January General Meeting of members.
In the event circumstances require a nominee to withdraw from consideration
after nominations are closed, and that withdraw leaves no nominee for office,
there shall be nominations accepted from the floor of the January meeting
prior to balloting.
SECTION 3: Election of officers shall be by secret ballot of
regular members in good standing present at such meeting. Proxy voting is not
permitted, with the following exceptions: If a member is on active or reserve
duty and cannot attend the meeting, or if a member is out of town and cannot
attend the meeting, or if a member is ill and cannot attend the meeting, said
member must contact the Judge Advocate prior to the meeting, and either
provide judge Advocate with his vote, or designate a regular member in good
standing to cast said member's vote.
SECTION 4:
The counting of ballots and
proxy/absentee votes, will be conducted by the Sergeant-at-Arms, and verified
by the Judge Advocate. In the event that either of these officers is not
available, the Commandant will select a member(s) of the officer board and/or
staff to perform these functions.
SECTION
5:
Election of officers shall be by secret ballot of regular members in good
standing present at such meeting, and proxy votes as defined in Article IV,
Section 3. A simple majority shall be sufficient to elect.
SECTION 6: Elected and appointed officers shall be installed no
later then the February General Meeting of members, depending on the activity
schedule of the Detachment. A Department Officer shall be invited to conduct
the installation, and if unable to attend, the installation shall be performed
by the outgoing Detachment Commandant, or the junior Past Commandant.
SECTION
7: A
complete Report of Officer Installation (ROI) will be available for the
installing official to verify and sign. The ROI must be submitted to the
Department Paymaster no later than 15 days after the installation date.
SECTION 8: The terms of office for Elected and Appointed Officers,
with the exception of the Detachment Paymaster, shall be for a period of one
(1) year and may stand for re-election or re-appointment. The Detachment
Paymaster shall be appointed for a term of two (2) years and may stand for
re-appointment.
SECTION 1: In the event of the resignation or death of an elected
or appointed officer during his or her term, the following procedure will be
followed:
A. If an officer tenders
resignation from office, the resignation will be approved or denied by the
Commandant and remaining elected officers. If denied, a meeting will be set
for review with the resigning officer. If, after such meeting, that officer
still wishes to resign, it will be approved.
B. The replacement
of an elected officer who has resigned or has died in office shall be at the
initiation of the Commandant and elected officers remaining. After discussion
and review of appropriate candidates to complete the vacated term, the Board
shall appoint a replacement by vote, with such appointment being based upon a
minimum of three (3) votes. The recommended officer designate shall then be
voted on by the membership at the next regular business meeting. A simple
majority of those regular members in good standing present and voting shall be
sufficient to confirm the appointment.
C. In the event of
resignation or death of an appointed officer, the Commandant and elected
officers shall appoint a qualified individual to fulfill the unexpired term of
office.
SECTION
2: In the
event an elected or appointed officer proves to be incompetent or otherwise
unfit for office, or cannot fulfill the oath of office as required by
National, Department and/or Detachment #1122 bylaws, the following steps shall
be taken, notwithstanding charges and rights of the officer, which shall not
be denied, and will be followed according to National and Department bylaws.
A. In addition to issues
mentioned in the above paragraph, if an elected or appointed officer has
missed two (2) consecutive general meeting, or two (2) consecutive scheduled
officer meetings, or has been absent from three (3) or more general meetings
within a 12 month period, or three (3) or more officer meeting within a 12
consecutive month period, that officer may be subject to actions as described
in Section 2, B and C, depending on the disposition of any
discussion and extenuating circumstances as reviewed by the Board of Trustees.
Any subsequent actions will be directed by the Board of Trustees.
B. The remaining
elected officers will meet with the officer to discuss the situation and, if
the situation warrants, to request such officer's resignation based upon
unanimous vote of the Board of Trustees (Officer Board).
C. If the situation
warrants, and the officer does not wish to resign, impeachment charges shall
be drafted by the Officer Board through the Judge Advocate, and shall be
presented to the membership at a special membership meeting called for that
purpose. An officer who is subject of this impeachment proceeding shall have
the right to have included with the mailing of notice of the special
membership meeting, a statement of his/her position or defense to be
considered by the membership at the meeting called for consideration of
his/her impeachment. The cost of producing such statement of position or
defense shall be borne by the charged officer. The cost of mailing that
statement with the notice shall be borne by the Detachment. A vote of
two-thirds (2/3) of the regular members in good standing present and voting at
the special membership meeting shall force the resignation of an elected
officer.
D. In the event the
officer holds an appointed office, the Commandant and elected officers will
follow the procedures set forth in Article V Section 2 (A). In the event the
appointed officer does not tender his/her resignation, the Board of Trustees
(Officer Board) may remove such appointed officer from office by unanimous
vote.
SECTION 1: The Detachment shall have not less than one (l) meeting
per month, on a week and day of the month to be determined by the Officer
Board, and concurred with by a majority of the membership. In the event that
the day of the meeting is changed, notice of the change will be sent by first
class mail, email, or telephone call to all current members in good standing.
In the event of an emergency, such as war or an Act of God, contact by
telephone or most expedient communications capability will be made.
SECTION
2: Other
general or special meetings may be called by the Board of Trustees (Officer
Board) as the business of the Detachment requires.
SECTION 3: A meeting of the officers, both elected and appointed,
should take place at a mutually acceptable time on a monthly basis, but in no
case not less than at least (4) times per year to plan and administer the
business of the Detachment.
SECTION 4: Quorum:
A. A quorum for purposes
of voting at a regular meeting of members shall consist of those members
present.
B. A quorum for
purposes of voting at an officers meeting shall be at least five officers or
three elected officers. In addition, where mandated or desirable, a phone vote
is also acceptable.
SECTION l: The elected officers may appoint such standing or
ad hoc committees and projects from time to time, as they deem appropriate to
assist in the performance of the business of the Detachment.
SECTION
2: The
members of such committees and projects serve at the pleasure of the Board of
Trustees (Officer Board).
SECTION 1: The fiscal year for the Detachment is from 1 July to 30
June of the next succeeding year.
SECTION
2: The
Board of Trustees (Officer Board), Officer Staff, and finance committee will
present a budget to the membership for their voting approval no later than the
June regular membership meeting. The budget shall establish the limits under
which expenditures can be made for a given purpose. In addition, the budget
will approximate revenues based on membership and conservative evaluation and
estimates.
A. The budget will be
approved by a voice vote of all members in good standing attending such June
meeting. A simple majority in favor of the proposed budget adopts the budget.
If a majority vote, either for or against adopting the proposed budget, cannot
be determined by voice vote, a secret ballot by all members in good standing
attending the same meeting shall be taken immediately.
B. In the event a
proposed budget is not approved by the members in good standing present and
voting at the June meeting, a new budget will be presented at the next general
membership meeting. The voting procedure to adopt such a revised budget shall
set forth in Article VIII, Section 2 (B). Necessary expenditures will be
allowed to be made for a period no later than October 31, should the first or
subsequent budgets not be approved. However, this will have no impact on
membership transmittals for which dues and fees have been received from
members.
SECTION 3: Authorization levels for the expenditure of unbudgeted
amounts, or for amounts in excess of those approved by the general membership,
for emergency or necessary purposes in the conduct of the business of the
Detachment, may be proposed by the Board of Trustees (Officer Board), and
approved by the membership at a general meeting. The limits established in
this Section (A) and (B) if proposed for change or modification, require an
amendment (per Article X) to this article and Section. The Board of Trustees
(Officer Board) will make its proposal based on requirements and the level of
the treasury of the Detachment, and will adhere to the advice and consent of
the Detachment members.
Authorizations for unbudgeted amounts by the Commandant and/or
Officer Board shall be noted to the membership in the Paymaster's report at
the next general membership meeting. The Paymaster is responsible for
disbursing funds within budget limits, and reporting budget status to the
Officer Board and the Detachment membership.
A. The Commandant may
approve the expenditure of up to and including $150.00 for a non-budgeted
expense in his good judgment.
B. The Commandant
and the elected officers may approve the expenditure of between $150.00 and up
to and including $300.00 for non-budgeted expense.
C. Any non-budgeted
expenditure in excess of $300.00 requires the favorable vote of the members in
good standing present and voting at a regular general membership meeting
before such expenditure can be made.
SECTION 4:
A. No expenditures are
to be made through the Paymaster unless authorized by the Detachment, as
defined in Section 2 and Section 3 of this Article. The only
expenditures that can be made are those that fall within the approved budget,
or those authorized by the commandant. Board of Trustees (Officer Board), or
majority vote of the membership to approve unbudgeted or over budget expenses
(as defined in article VIII, Section (A), (B), (C)).
B. Expenditures,
regardless of budget or other authorizations, are subject to funds
availability within the Detachment's cash, checking, and/or other income
accounts. No authorization is allowed to utilize funds from accounts for
purposes other than those defined in Section 5 of this Article.
C. Any member who
proposes to perform a service for the Detachment must have prior approval of
the Officer Board before any reimbursement of expenses will be made.
D. It is expected that
members will be responsible for ancillary expenses associated with membership
in the Detachment, such as phone calls, travel, conventions, and other related
activities. If, however, there is need to reimburse a member for extreme
expenses that will be incurred on behalf of the Detachment, and at the
direction of the Board of Trustees (Officer Board) or a member thereof, the
expenditures need to be approved by the Board of Trustees (Officer Board)
prior to incurring such expense.
SECTION 5:
A. The Detachment shall
establish a minimum of three primary accounts (physically and/or by accounting
method capability), at the appropriate time, for the conduct of business, and
in meeting the purposes and objectives of the Detachment and the Marine Corps
League. These accounts will be segregated based on the source and use of
funds. It is imperative that the accounting and use of funds, by the Paymaster
and Senior Vice Commandant, leave no question as to the prudence and care, and
the credibility of the Detachment and the Marine Corps League.
1. Operations
Account: This account will be used for the day to day operations of the
Detachment, including but not limited to expenditures for postage, printing
and copying, supplies necessary for the functions of the Detachment, repairs,
flags and ceremonial equipment, pre-approved (by Detachment budget,
Commandant, Officer Board, or Detachment membership) expenditures for
reimbursement to members, and other. This account may be used for distribution
of funds transferred from other accounts.
2. Programs
Account: This account will be used for the programs and support activities
approved by Detachment membership. The source of these funds include, but are
not limited to, donations, and program specific fund raising activities. An
amount for administrative purposes may be transferred to the Reserve Account
as provided in (2)(a) below. Direct costs may also be paid from the account as
provided in (2)(a) below. The use of funds will be used for programs that are
charitable in nature, that may include, but are not limited to such programs
as "Toys for Tots", youth programs and support, veterans and V.A.V.S.
functions, assistance and support to Marines and Detachment members in
distress (see(2)(b-e) of this Section), and other. Donors will be encouraged
to donate to the programs "as a whole" rather than specific programs.
However, if specific donations are made, those funds will be earmarked for
that specific program.
(a) In support of the
Detachment in soliciting funds and donations, and in consideration of time and
expenditure, direct costs for generating funds for the programs account are to
be deducted from programs account revenues. In addition, a percentage to be
determined by the Board of Trustees (Officer Board), and concurred upon by a
majority of the membership voting at a regular meeting, shall be transferred
to the Reserve Account for backup to the Programs Account and for other
Detachment purposes, but in no event shall this amount exceed (twenty-five)
25%.
(b) In addition to such
other financial accounts as the Detachment may establish, an assistance and
support fund for Marines and Members shall be established within the Programs
Account. These funds shall be expended only in the event of immediate and dire
financial need of a Marine, former Marine, their immediate family, or
Detachment member. Expenditure of not more than $300.00 to any one recipient
may be made by the elected officers, but only upon a favorable vote to do so
by at least three (3) members of the Board of Trustees (Officer Board). Any
expenditure of an amount in excess of $300.00 to any one recipient requires a
favorable majority vote of those members present and voting at the regular
general meeting at which the question is presented.
The expenditure of such funds shall be normally be in the form
of a loan, only. Unless otherwise proposed by the Officer Board, and confirmed
by majority vote of the membership, the loan shall be interest free. The
recipient shall sign a note which shall set the repayment terms. The note(s)
shall reside with the Paymaster, and status shall be reported to the Officer
Board quarterly, or on request.
Such expenditures may be in the form of a donation but,
whatever the amount, such expenditure can be made only upon majority vote of
the members in good standing present and voting at the general membership
meeting at which the question is presented.
The anonymity of the person or family receiving such loan or
donation shall be maintained to all members of the Detachment other than the
Officer Board and appropriate members of the Officer staff.
3. Reserve
Account: This account should be established as an interest bearing/income
producing account to serve as a backup in times of need for the Programs
Account, and the Operations Account. The source of funds for this account may
be through donations, drawings, or fund raising events/activities not related
to specific charitable programs. In addition it is to be used for Detachment
related functions and programs that are of primary benefit to Marines and
members, such as, but not limited to, the Marine Corps Birthday, periodic
picnics/parties, membership recruiting, acquisition of merchandise fees for
events to raise money for Detachment specific functions, and other. The
Officer Board shall establish a minimum to be maintained in the account.
Authority to drop below this minimum for emergency situations shall be by
majority vote of the Officer Board, and reported to the members of this
Detachment at the next general meeting.
4. Other
Accounts: Other Accounts may be established by the Officer Board and Staff
as may be required for the conduct of Detachment business. These accounts will
be for a specific purpose, such as, but not limited to, a building and
maintenance fund, fund to acquire specific equipment or furnishings, fund for
cash sales inventory, and other.
B. Each account
opened for Detachment #1122 shall require two (2) signatures on checks and
financial documents. There shall be three officers of the Detachment
authorized to sign checks and financial documents - Commandant, Paymaster, and
Senior Vice Commandant. If necessary, the Commandant may designate up to two
additional officers (elected or appointed) as having signing authority, but,
in every instance, a check or financial document must be signed by the
Paymaster and/or Commandant.
SECTION 6: The Board of Trustees (Officer Board) shall have sole
responsibility for negotiating any indebtedness on behalf of the Detachment,
only after such proposal for indebtedness has been approved by a majority vote
of the members at a general meeting which shall occur following written
notification (newsletter or special letter) to every member in good standing.
SECTION
7: The
Judge Advocate shall have the responsibility of reviewing accounts, books, and
transactions of the Detachment at least twice per fiscal year, and shall make
a report of his/her finding to the Officer Board, and to the members of the
detachment. The Judge Advocate may designate another member(s) to assist in
this audit function.
SECTION 1: Ownership of any uniform is not required as a condition
of membership in the Detachment. The Detachment encourages all members to
obtain and maintain in good repair, the approved uniforms of the Detachment
and the Marine Corps League. Uniform regulations and policies of the
Detachment shall conform to the policies of the National Uniform Committee, as
approved by National and Department policies.
SECTION
2: The
Board of Trustees (Officer Board), and/or Color Guard Commander shall
determine and notify members of such, the uniforms to be worn for specific
occasions. It is expected that the Commandant or his designate and the Color
Guard Commander shall assure proper appearance of members in uniforms,
particularly at public functions, ceremonies and parades. In the absence
thereof, the National policies shall prevail.
SECTION 3: There are three (3) Marine Corps League uniforms that
are described in the National policy - Undress, Casual, and Formal.
These three uniforms, and any others subsequently adopted by National, shall
be considered to be official Marine Corps League uniforms for Detachment wear.
SECTION 4: The Detachment may design an informal uniform for work
details that may include, but is not limited to, Detachment specific shirts
and caps, and other. Design for such uniforms shall be proposed by the Board
of Trustees (Officer Board), including costs, and shall be approved by a
majority vote of the members at a regular meeting.
SECTION 5: Federal law allows the wearing of the Marine Corps Uniform on
special occasions, to include weddings, funerals, patriotic holidays and
events, and days of particular interest to Marines. In the event the Marine
Corps uniform is an option for one of these occasions, members are advised
that the uniform shall be worn properly and within regulation, which includes
haircut and matters of personal weight and appearance. The Marine Corps
uniform should never be dishonored through improper or inappropriate wear.
SECTION 1:
These bylaws may be amended in any manner prescribed or permitted by law, or
by the bylaws of the National and Department, or by a majority vote of those
regular members in good standing, present and voting at a special meeting
called for that purpose (which can be a general meeting if prior notification
has been made), or by the written assent of a majority of the regular members
in good standing.
SECTION 2: In the event any issue arises that is not covered by these bylaws,
the Detachment shall refer to National and Department bylaws. In the event
such issue is not covered by National or Department bylaws, the Board of
Trustees (Officer Board), with advice and counsel of the Judge Advocate, shall
make a decision which shall be reported to the members at the next general
meeting.
SECTION 3: Bylaws revision history
Detachment #1122 Bylaws will
not have revision numbers. Instead, the Revision Date is used to identify a
particular Bylaws revision. The most current copy is the copy on the
Detachment website.
|
Revision
Date |
Comments |
|
17 Dec 2003 |
Draft until adopted by
vote in General Membership . |
|
29 Jan 2004 |
Adopted by vote in 17 Jan
2004 General Meeting. 29 Jan 2004 is the adopted version with minor
corrections as discussed in 17 Jan meeting. |
|
|
|
|
|
|
-
end of bylaws –
